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Common ERP Implementation Strategies

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Enterprise Resource Planning systems (ERP) make business work. They allow you to see the big picture so you can move your business in the right direction. However, just having a solution is not enough to lead your company to success. Your success will largely depend on your ERP implementation strategies. You need to consider your implementation strategy as soon as possible so to maximize the benefits. No single blog post can fully explain every strategy, but here is a quick guide to get you started.

The Importance of ERP Implementation Strategies

ERP implementation strategies are necessary for the transition from your legacy system to the new ERP software. It makes sure the transition is smooth, efficient, and aligned with your business goals. Choosing the right strategy minimizes disruptions, enhances user adoption, and helps you realize the full benefits of your ERP system. Whether you opt for a Big Bang approach or a phased rollout, understanding these strategies will guide you in making an informed decision that fits your company’s unique needs.

Three ERP Implementation Strategies

Big Bang Implementation

Big bang Implementation happens all at once. You install every module on every computer system in your entire organization in a single night. While there are some pre-implementation tasks, there is no turning back once you changeover to the new system.

Big bang has its supporters and critics. Most people claim the risk factors as their main reasons to not use a big bang. However, you can set up your ERP quickly and more cost efficient with a big bang. If you choose this strategy, be prepared for temporary reduced productivity as your personnel get used to the new system.

Phased Rollout

With phase rollout, you install components over time rather than all at once. Your company moves from your legacy system to your new one in a series of predetermined steps. You can complete these steps using one of the following formats.

  • Phased Rollout by Module: With module rollout, you install ERP modules one at a time. Most people typically start with the core functions and then add other modules based on their needs and hierarchy.
  • Phased Rollout by Business Unit: Business unit rollouts make the changes based on the needs of your business units. ERP implementations happen department by department.
  • Phase Rollout by Geography: The format works well for companies with multiple locations. Also known as pilot adoption, each location or department implements the new system when they feel ready.

As with big bang, phase rollout has its own fair share of pros and cons. Phase rollouts let your company ease into the new system. However, they also make your network and infrastructure more complex and error-prone. You also risk data loss as ERP modules exist to work together as a single unit.

Parallel Adoption

Also called parallel conversion, parallel running, or parallel cutover, parallel adoption is the least risky of the three implantation strategies. With this strategy, you run both the old and new ERP systems at the same time. Then, once the new system is fully functional and employees are comfortable using it, you phase out the old one.

Parallel adoption is slower than big bang but faster than phased rollout, with a smaller learning curve compared to big bang. While it is more challenging than phased adoption, the main trade-off of parallel adoption is the increased cost, as it requires twice the resources.

The ERP implementation you should use depends on your business goals and needs. There is no one size fits all solution here. Every business is unique and requires a unique implementation based on careful planning and analysis.

Tailored ERP Solutions for Long-Term Success with Mayer Group

At Mayer Group, we specialize in helping businesses identify and implement the best ERP strategies for smooth transitions and long-term success. Our expertise in ERP implementation, combined with our knowledge of Acumatica’s flexible and scalable software, allows us to offer solutions that fit your specific business requirements. For advice on which is right for your business, contact us today, and we will help you devise a strategy that will lead your business to success.

What’s the Next Generation of ERP Software?

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Throughout the business world, enterprise resource planning (ERP) is enabling new standards of efficient collaboration. Regardless of one’s industry, ERP software is a vital and well-recognized tool for success. To fully understand the future of ERP, it is helpful to know current innovations and how they will impact businesses in the coming years.

It makes sense to separate applications into the categories of ERP, II and III. Classic ERP integrates processes within organizations. In the ERP II category, applications integrate supply functions and draw in exterior enterprises and vendor-affiliated partners. ERP III extends dichotomy even further by strengthening ties with customers and sales processes.

Understanding the Benefits of ERP Software

In the near future, a number of trends like Work Spaces should improve the outlook for ERP customers. Leading developers should double down and further improve current innovations. For instance, ERP systems are now including features that go beyond basic inventory or accounting functions. For example, medical device manufacturers benefit from ERP software that includes serial lot traceability. This guarantees full compliance with industry regulations.

ERP applications will include numerous new functions. These are essential solutions designed around customer feedback. Of course, it does little good to add features without maintaining adequate usability. In the early days of ERP, applications were notoriously opaque and difficult to master. Modern ERP providers will meet the public demand for convenient interfaces and shallower learning curves.

Flexibility and Scalability in ERP Software

Increasingly, ERP applications will become more useful for companies of all sizes. Historically speaking, a sharp divide separated software for small firms and larger corporations. As ERP solutions gain more flexibility, users will be able to keep using familiar applications as their enterprises grow.

Innovative software solutions in the medical technology sector address a range of common challenges. Previously, medical device companies often wasted significant resources trying to coordinate between various departments.

Personnel responsible for accounting, HR, and inventory frequently relied on different versions of data sets, leading to regular misunderstandings. Today, ERP software enables departments such as accounting, HR, and inventory management to access a unified source of information. The integration minimizes misunderstandings and streamlines operations.

Emerging Trends in ERP Software

Several exciting trends are shaping the future of ERP software. For instance, WorkSpaces is a concept gaining traction in the industry. It is poised to change how ERP users interact with their systems. With configurable workspaces, businesses can adjust their ERP software to match specific workflows for better efficiency and productivity.

Another emerging trend is the integration of ERP software with Business Activity Monitoring (BAM) and Business Process Management (BPM). These tools allow businesses to monitor real-time data and automate processes. This facilitates faster and more accurate decision-making.

Additionally, cloud-based ERP solutions are becoming increasingly popular. They allow businesses to access valuable data from anywhere, at any time. Such flexibility is particularly valuable for companies with distributed teams or remote workers.

ERP software is changing to meet the demands of modern businesses. It’s progressing and delivers greater flexibility, scalability, and usability than ever before. From small businesses to large corporations, companies in various industries are benefiting from innovative ERP solutions that optimize operations and drive efficiency.

As we look ahead, the future of ERP software will continue to focus on enhancing usability, integrating new technologies like cloud computing, and offering more customization options. Whether you’re in the medical device industry or another sector, the next generation of ERP software will bring the tools you need to succeed in the market.

Your Trusted Partner for Seamless ERP Implementation and Sustainable Growth with Mayer Group

Mayer Group stands as a trusted partner in this journey. With our expertise in ERP implementation, fixed-fee pricing, and dedication to customer success, we promise that your business can fully utilize the power of modern ERP software. Let us guide your business through the next generation of ERP solutions to guarantee smooth operations and sustained growth.

Does Your Business Really Need Enterprise Resource Planning?

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Remember when your accounts receivable department consisted of a person with a sharp pencil, an adding machine, and a four column ledger?  Or how about when your inventory was handled by the high school kid who came in on Saturdays and counted what was in your warehouse?  While a trip down memory lane may bring a smile to your face, it will not bring clients to your retail space.

Today’s consumers are looking for much more.  Tech savvy and easily distracted by your competitors, consumers are doing their research on the fly.  They search the internet for today’s deals and the latest thing.  And they expect instantaneous, smooth service when they interact with your business as well.  This mindset extends beyond individual consumers into the business sector, as wholesale clients have similar expectations.

With the fast pace of business today, it may be time to get back to the basics of what really makes a business both productive and profitable for all concerned.  You know the answer.  Successful businesses keep up with consumer demand, and do it professionally.

To that end, modern businesses usually employ some type of enterprise resource planning technology.  Today’s ERP software must be much more agile than yesterday’s versions.  Examining the components of a comprehensive ERP system can greatly improve your position in the marketplace.

For instance, automation of accounts receivables does much to reduce the time your office staff spends on producing manual invoices, and also ensures quick delivery of those invoices to clients.  This in turn leads to improved cash flow, a real bonus to every business owner.

But a comprehensive ERP solution goes well beyond this.  Integrated software systems can trigger the creation of invoices when the order is filled, while also keeping a much more accurate and up-to-the-minute account of inventory status.  Such a system eliminates the redundancy of entering information into an inventory database and a receivables database.  What was done twice can now be done just once.  It is easy to see how this integrated approach saves time and money.

The same is true for your payables department.  Largely eliminating the need for written checks, an integrated ERP system greatly reduces labor-intensive tasks, freeing your staff to work on more profitable areas of your operation and providing for up-to-the-minute reporting of your cash position.

Not to be ignored are the benefits of ERP solutions which include a nimble CRM component.  With such a system, you can keep your finger on the pulse of your business by understanding consumer trends as they pertain to your enterprise.  This information is invaluable to the modern business owner, as it enables a rapid response to customer demand and optimizes your position in the marketplace.

For more information about how ERP software can work best for you, please contact us today.  We will be glad to help you reach your goals with seamless efficiency and optimum performance.

Advantages of ERP Software for Retail

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Enterprise Resource Planning (ERP) systems are software programs that integrate data and retail business processes into a unified Information System (IS).

Prior to development of  ERP software, the retail industry was consigned to manage all inventory data separately. It’s like going back to accounting using an adding machine.

Fortunately today there are efficient software programs that tie all the logistics of most industries together into one comprehensive program to store, manage, collect and interpret information from all segments of the processes. 

DMS Retail, an online ERP newsletter, says that ERP manages the information from the manufacturing and delivery sector, manages inventory, tracts the cost of production and planning and follows marketing and sales data. 

The system functions from a central database that holds all the data relating to the various modules. In order to achieve a smooth utilization, the ERP system uses various hardware and software units. The system is designed to expedite the applications and optimize internal business processes across an organization. ERP has become the most competitive tool for retail organizations.

The ERP software packages have an enterprise wide reach that offers cross-functional capabilities to the organization. The different functional departments involved in the operations or inventory processes are integrated into a single system. An ERP program takes care of the various business processes such as logistics, order entry,  and warehousing. It integrates different business functions such as accounting, marketing, strategic management and the human resource management.

For more information about how we can help you with your ERP needs, contact us.

Using a Software Reseller

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Software resellers provide a number of benefits to businesses– especially when compared to buying directly from the distributor. When using a software reseller, the client is able to interact with a smaller company; this makes getting customer support and assistance easier, especially when the company is heavily focused on providing customers with the support that they require regardless of the type or size of purchase that they made.

Support for newly purchased software is fundamentally important for businesses of all sizes, and purchasing from a software reseller is one of the primary ways to ensure that a business receives the support necessary to avoid interruptions to organizational procedure as a new piece of software or system is integrated into the overall framework of the organization.  It can also help a business understand better the software they are purchasing– this can help newer, smaller businesses avoid costly mistakes when first looking for software solutions to common business problems.

Some resellers even offer higher value points to their customers: these resellers are known as  “Value Added Resellers,” or VAR.  These resellers offer the same benefits as other software resellers, but they can sometimes specialize software even more for the client or customer, essentially building the perfect platform for a business from the generic software platform provided by the software company.  

Building company-specific systems helps streamline business processes regardless of the market niche; it provides organizations with more freedom to explore other business options as well, because of the specialized nature of the software. The Mayer Group provides both software resale services and VAR software resale services to organizations in a number of different fields, as well as an in-house, U.S.-based customer support solutions for businesses of all shapes and sizes.

Is ERP On-Site the Best Business Solution for You?

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Everyday companies are facing the challenge of how to enhance productivity. Deciding to go with cloud hosting verses ERP (enterprise resource planning) on-site software is tedious since there is really no right or wrong choice, but rather an issue of accessing your company needs and forming a strategy to find the best solution. Here are some advantages to consider regarding on-site software as a viable solution to your business needs. There are numerous advantages to utilizing on-site software, control being the most appealing. Consideration of on-demand or cloud hosting requires no data licensing costs, new infrastructure requirements along with employing third-party services.

With data security being an increasing concern companies are looking for ways to take back control preventing data leaks, security threats and other problems related to sensitive data. By deploying the ERP on-site model a company has the freedom to oversee their systems, data and most important the peace of mind that comes from knowing that critical business infrastructure resides in-house. If companies view employing IT as an investment, that investment is directly proportional to the requested scale solution. The average time frame for an on-site program is approximately 5-7 years.

ERP on-site allows for complete visibility into all the important processes, across various departments in an organization. Multiple geographic locations are also supported by network infrastructure. Although you need a license, the company owns the software. In addition to the upfront cost along with the annual maintenance /subscription renewal ranges about 20-25%.

Is ERP on-site the right choice for you? The answer lies in accessing your company’s needs and applying the best strategy. Cloud hosting is one choice among many, the good thing is it’s not the only option to consider for your business. Your option to determine the best way to grow your company is neither right or wrong however ERP on-site is recommended.

Contact us today to find out more information about how our consultation staff can help you with your manufacturing, distribution and service needs.

ERP for Medical Devices

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The Medical Device industry is closely related to digital health which involves merging of the genetics and digital revolutions with health, living and society. It permits you to track, manage, and improve wellness as well as improve efficiency in healthcare delivery. Some of the important elements of the medical device industry are:

  • Wireless devices
  • Hardware sensors
  • Microprocessors
  • The Internet
  • Mobile area networks
  • Genomics
  • Health information technology

Enterprise resource planning, (ERP), for medical devices is software that allows your organization to use an integrated applications system to manage your business and automate back office functions. Compliance with the Food and Drug Administration and other regulatory bodies is a challenge in the business world. Fortunately, ERP systems bring together the tools needed to meet these challenges. Some of the benefits are:

  • More efficient workflows.
  • Visibility into processes for ongoing improvement.
  • Data re-entry prevention.
  • Improved data security.
  • Facilitation of collaboration activities.

Medical Device manufacturers need customer relationship management capabilities that support relationship sales strategies, mobile field sales, service support, inventory management, marketing, and accounts planning. Two software products available are:

  • Role-Based Workbenches which increase productivity up to 50 percent. They allow workflow to be configured for each user’s role.
  • A Mobile Metrics application that gives you access to your data from a tablet or smartphone anywhere, anytime.

Being successful in the Medical Device industry depends on your company’s ability to produce high quality products faster than your competition. ERP software solutions provide excellent financial management, product management and customer relations management.

For more information contact us.

5 Reasons You Need Well-Integrated Manufacturing Software

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When choosing a manufacturing software, you have many options available. Whether you are a fresh start-up looking to lay down the groundwork for your operations or you are looking to overhaul and increase the annual profit margin of your business, whatever your situation, you know that ERP software has worked for businesses like yours. You want to find the most cost-effective, productive option. So, here’s a few key focal points to consider:

 

Manufacturing Software for Long-Term Management

You want manufacturing software that will break down the key data for management, so you know the long-term decisions you need to make. First and foremost, you need a software which will give you the comprehensive, bird’s-eye view you need.

 

Manufacturing Software for Supervisors

In addition to the bird’s-eye view, you want manufacturing software that will let you know what is really going on at any point in time. Your ideal manufacturing software should know, moment-by-moment, what you have on hand in terms of personnel and other resources, and who is responsible for handling those resources.

 

Manufacturing Software That Is User-Friendly

As has been said many times, the best software in the world is not going to do much good if you don’t know how to use it. Make sure that you have taken the chance to see live demonstrations of the software, how it works, how it tracks information, how you ask for data, how reports will be presented. Consider making a list of the kinds of data you’re looking for, information you want to make sure will be in there and reports you must have.

 

Manufacturing Software That Will Achieve Buy In

Your manufacturing software has to work for all your employees. As with any major software implementation, make sure you have notified and properly trained all who will be using it. Even if you cannot please everyone in your company, advance notification can do wonders, as well as carefully soliciting opinions.

 

Manufacturing Software That Will Suit Your Business

Last but by no means least, look for the manufacturing software that will work with your unique business model. Find an ERP vendor that you are willing to view as a business partner, working together for your needs.

Mayer Group would love to be that partner. For more information on Macola 10 and our integrated suite of manufacturing software products, contact us today, and let’s get started.